Meeting notes 8/18/2008This is a featured page

Attending: EB, JB, MB, LH, RR, JR, PW, SF, VM, LJ

Action Items - Deadline is 9/8 for all of the items below:
  • Annual Meeting Report - Steve will create draft and the chairs will finalize this draft by our next meeting.
  • Membership of Annual Conference Working Group - Each chair will email Ewa the name of someone on their CC that would like to participate as a member of the planning committee for next year's conference.
  • Each CC chair will create an annual report that outlines the activities of their CC during the past year 07/08.
  • Change settings of email lists to reply to sender only. (Lisa Jewel).

Minutes:
  1. CUWL Chairs Group Membership will include:
    - Chair of CUWL
    - Vice-chair, chair elect of CUWL
    - Past chair of CUWL
    - 4 CUWL CC chairs
    - 4 CUWL CC liaisons
    - Representative from the UW System

    Purpose of group - Focus more on action items of the CC on a monthly basis and less on the annual conference.

  2. Annual Conference Working Group for 2009

    Joint conference working group -
    Membership? : Lisa Jewel, plus one member from each of the coordinating committees, plus one 'local arrangement' member. The chairs working group should iron out some parameters (location, budget, date, times, etc.) before handing this off to the conference working group. CC chairs will have a conference report ready by 9/8.

  3. Each CC chair needs to do a summary report of the year. Deadline is 9/8.

  4. Coordinating Committees Check-in
    - Richard / Collections - problems w/ group lists... the reply goes to the whole group even when you are not doing a 'reply all'... replies should just go back to the sender only. Is this something that we agree with? Is this something that UW System can do? Action Item for Lisa - Change settings of email lists to reply to sender only.
    - Marlys - conference call scheduled soon. Voyager upgrade seems to have gone well. Questions about general records and how long they stay on the server. LUNA conference discussion is on the agenda. Scheduling of face-to-face meeting in fall, to discuss goals for coming years. Resource Discovery Task Force discussion will take place during the face-to-face meeting.
    - Steve - not much activity this summer - each working group is currently authoring a report, next meeting in September.
    - Joshua - working on two reports... digital strategy document / fate of Minds@UW document... will be ready by the November CUWL meeting

    Question. How many face-to-face meetings to the CC have per year?
    Marlys: 1-2 per year
    Richard: 1 per year
    Joshua: Initial goal was 3 per year (plus 3 teleconference)... however, in-person impossible to schedule... move to 5 teleconference and 1 face-to-face
    Steve: 1 per year

  5. Jean: Resource Discovery Task Force Report and what's next on Madison campus. Smaller admin. group has been formed to look at the 'big' issues discussed within the RDTF report... budget, etc. Small group includes: Ed VanGemert, Dave Luke, Deb Helman, and Lee Konrad. One of these folk should be involved in the CUWL discussions on the future of Resource Discovery.

  6. Next conference call - September 8.



MarlysB
MarlysB 		Latest page update: made by MarlysB , Aug 22 2008, 10:13 AM EDT (about this update About This Update MarlysB edit # of face-to-face mtgs/yr - MarlysB

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