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Meeting notes 4/14/2008
CUWL Coordinating Committee Chairs and Representatives Conference Call
April 14, 2008
Present: Ewa Barczyk, Marlys Brunsting, Steve Frye, Jean Gilbertson, Lisa Jewell, Leanne Hansen, Valerie Malzacher, Joshua Ranger, Richard Reeb, Pat Wilkinson
Agenda for April CUWL meeting --
Jean and Marlys said that Pat Fellowes is unable to do the plenary CUWL presentation. Alternative presenters for this topic had already been previously considered by them. Considering the late date ofPat's withdrawal, Jean let John Krogman know that this agenda slot could be released for something else.
Jean reviewed the items on the draft agenda for the CUWL meeting. Each chair will do an update on his/her committee's activities. There are no major recommendations from any committee coming to CUWL for action at this time. Time slots can be less than 30 minutes for DICC, USCC, and LTCC. CRSCC needs full 30 minutes to include update on commercial document delivery project.
Clarify the timeline for the DIN/Budget request in terms of what happens next and when actual funding would be available, if it is approved. This should be covered at the meeting
Leanne and Anita will have conf call with Lisa Strand today re: WLA Foundation Campaign discussion at the CUWL meeting.
Jean gave brief update on the WHS shelving facility and the current discussions about UW-Madison becoming part of the WHS project. Ed will provide formal update at the CUWL meeting. Ewa will contact Ed about how that might affect the shelving survey that will go out to all CUWL directors.
Per Josh, allow more time for the Library Records Schedule discussion. Will include info on what happens next and clarification on surveillance issues. CUWL should consider what its own public records are.
UWSAC report will be moved to summer CUWL meeting.
,
Leave LibQual agenda item on the agenda -- consider having an item on summer conference agenda specifically about LibQual
Add agenda item about COLAND Strategic Visioning Summit - Jean will find out if Ken plans to be at CUWL.
Steve suggested having discussion about the - need names of the two docs - at the meeting
Add 30 minute slot to agenda re: CUWL wiki, how it is building as a communications tool, show CUWL members how to add/edit content, Jean brought up the issue of how to update the action items in the Strategic Directions document now on the wiki. General agreement that having one document that includes action item updates after each CUWL meeting would be good. Rather than maintaining separate versions for each meeting. Jean and Steve will work through how to do this. Josh raised the public records issue for CUWL itself by using a commercial wiki for this content. He will bring up the issue of CUWL's public records at the April meeting.
Summer conference agenda item for CUWL meeting -- most important thing at this point is to determine overall list of attendees so that the planners can communicate directly with them re: the summer conference programs and plans.
Summer library staff conference --
Marlys (?) will draft an email about the conference that each chair will send out to its committee's extended email list. This should happen soon, as it may generate more people expressing interest in attending. Interested persons will be directed to the CUWL directors list on the wiki. There will be no massive PR regarding this conference on the Madison campus.
Steve suggested that the 170 capacity number should be more like 140 for each day. He is trying to determine what actual capacity is for breakout sessions. Jean hopes to have responses from all CUWL directors by her deadline of this Friday April 18, so that she can assess how the total numbers look. At the CUWL meeting there will be a discussion about the number of attendees identified thus far.
Lisa will finalize Susan Gibbons hotel reservation at the InnTowner and send her the info.
NOTE -- I think I'm missing some items in this section.
Jean had not asked anyone to take notes at the beginning of the meeting. She will do a draft based on her minimal notes and post it on the wiki in the CUWL chairs section. Others can add/revise as necessary. This can be considered a project to maximize our use of the wiki.
April 14, 2008
Present: Ewa Barczyk, Marlys Brunsting, Steve Frye, Jean Gilbertson, Lisa Jewell, Leanne Hansen, Valerie Malzacher, Joshua Ranger, Richard Reeb, Pat Wilkinson
Agenda for April CUWL meeting --
Jean and Marlys said that Pat Fellowes is unable to do the plenary CUWL presentation. Alternative presenters for this topic had already been previously considered by them. Considering the late date ofPat's withdrawal, Jean let John Krogman know that this agenda slot could be released for something else.
Jean reviewed the items on the draft agenda for the CUWL meeting. Each chair will do an update on his/her committee's activities. There are no major recommendations from any committee coming to CUWL for action at this time. Time slots can be less than 30 minutes for DICC, USCC, and LTCC. CRSCC needs full 30 minutes to include update on commercial document delivery project.
Clarify the timeline for the DIN/Budget request in terms of what happens next and when actual funding would be available, if it is approved. This should be covered at the meeting
Leanne and Anita will have conf call with Lisa Strand today re: WLA Foundation Campaign discussion at the CUWL meeting.
Jean gave brief update on the WHS shelving facility and the current discussions about UW-Madison becoming part of the WHS project. Ed will provide formal update at the CUWL meeting. Ewa will contact Ed about how that might affect the shelving survey that will go out to all CUWL directors.
Per Josh, allow more time for the Library Records Schedule discussion. Will include info on what happens next and clarification on surveillance issues. CUWL should consider what its own public records are.
UWSAC report will be moved to summer CUWL meeting.
,
Leave LibQual agenda item on the agenda -- consider having an item on summer conference agenda specifically about LibQual
Add agenda item about COLAND Strategic Visioning Summit - Jean will find out if Ken plans to be at CUWL.
Steve suggested having discussion about the - need names of the two docs - at the meeting
Add 30 minute slot to agenda re: CUWL wiki, how it is building as a communications tool, show CUWL members how to add/edit content, Jean brought up the issue of how to update the action items in the Strategic Directions document now on the wiki. General agreement that having one document that includes action item updates after each CUWL meeting would be good. Rather than maintaining separate versions for each meeting. Jean and Steve will work through how to do this. Josh raised the public records issue for CUWL itself by using a commercial wiki for this content. He will bring up the issue of CUWL's public records at the April meeting.
Summer conference agenda item for CUWL meeting -- most important thing at this point is to determine overall list of attendees so that the planners can communicate directly with them re: the summer conference programs and plans.
Summer library staff conference --
Marlys (?) will draft an email about the conference that each chair will send out to its committee's extended email list. This should happen soon, as it may generate more people expressing interest in attending. Interested persons will be directed to the CUWL directors list on the wiki. There will be no massive PR regarding this conference on the Madison campus.
Steve suggested that the 170 capacity number should be more like 140 for each day. He is trying to determine what actual capacity is for breakout sessions. Jean hopes to have responses from all CUWL directors by her deadline of this Friday April 18, so that she can assess how the total numbers look. At the CUWL meeting there will be a discussion about the number of attendees identified thus far.
Lisa will finalize Susan Gibbons hotel reservation at the InnTowner and send her the info.
NOTE -- I think I'm missing some items in this section.
Jean had not asked anyone to take notes at the beginning of the meeting. She will do a draft based on her minimal notes and post it on the wiki in the CUWL chairs section. Others can add/revise as necessary. This can be considered a project to maximize our use of the wiki.
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, Apr 14 2008, 12:19 PM EDT
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