CUWL Chairs Meeting
3/9/09

Present: Valerie Malzacher, Ewa Barczyk, Jean Gilbertson (notetaker), Marlys Brunsting, Steve Frye, Joshua Ranger, Lisa Jewell
Not on call: John Pollitz, Pat Wilkinson, Richard Reeb, Deb Nordgren

1. Summer conference update

Conference planning group met last week. Ewa is in touch with one of two possible keynote speakers. Speakers under consideration at this point are Marshal Breeding and Joan Lipincott. Rebecca Martin from UW System is scheduled to do a welcome for the conference. Chairs are bringing forward suggestions for speakers, presentations, round tables, and breakouts. There is interest in having more time for each breakout/discussion. A few programs identified at this point are Library Dynamics recommendations from CRS and a possible ILLiad face-to-face meeting sponsored by LTCC. Complete program to be ready by mid-April. Suggestions for programs are needed by the beginning of April.

2. Committee membership

Ewa had distributed a list of CC members with terms ending on July 1, 2009. She will be asking CUWL directors to recommend possible new members. New chairs will also be appointed for each CC. There was brief discussion about length of terms (especially for a member replacing someone else mid-term) and the need for archivists on the various CCs. The CUWL operating procedures may need some revisions to clarify committee membership terms and appointment procedures.

3. Reports from CC chairs/Items needing attention at May CUWL meeting

DICC (Josh) - Waiting to hear back from Peter Gorman on the financing of UWDC and Minds@UW. Is in contact with UW-Extension regarding its interest in establishing a learning objects repository.

LTCC (Marlys) - Conference call tomorrow. Talking about MetaLib X server. Resource Discovery Task Force also looking at that. Although the cost is reasonable, there are the some concerns about staff support and local development of interfaces. Concerns related to staff support are also an issue for open source solutions. WiLS is considering offering targeted ILLiad training for library staff. Could be good alternative. Not sure yet what costs might be. The LMS Task Force will be posting materials on the CUWL wiki. Based on recent conversations with UW System staff, the acquisition of a system to replace Voyager will need to go through the Common Systems Group. There is already a placeholder on the UWS IT Roadmap for this in the year 2011-2012. We need to clarify the overall timeline for this process.

There was a discussion about using conference calls to conduct committee work and to provide opportunity for broader staff training and/or discussion. We need to review the various options available for calls and web sharing and at what cost to either the individual campus or to UW System. The value of archiving training presentations for future use was discussed. Lisa will followup on the WisLine offerings and costs. Steve and Marlys will follow-up on Free Conference free and fee-based options. The pros and cons of each option will be reviewed.

USCC (Steve) - Asked that two items be placed on May agenda - followup on MetaLib Assessment report distributed at Feb. CUWL meeting and an update from the Resource Discovery Exploratory Task Force. The Task Force meets every other week and is exchanging email and adding content to the wiki. Basic question - are we looking at discovery of a broad range of resources or are we primarily focused on improved discovery of our own content. The content we control (catalog records) is low-hanging fruit, but inclusion of external uncontrolled content would be beneficial for our users. There is no single interface out there to accomplish very broad discovery, although Primo and World Cat Local work for some content. The Task Force members, a mix of tech and public service staff, have gained a good understanding of basic issues related to resource discovery.

CRSCC (Ewa for Richard) - Issues that CRS is working on: Library Dynamics billing, SEC renewals, need for formal training on ExLibris productsresource discovery. CDC will have a face to face meeting on May 1. Since the DIN request was not funded, CUWL will need to determine next steps with regard to support for systemwide collections.

4. Draft list of Items for May CUWL meeting agenda, in addition to CC reports (Ewa):

CUWL Committee Structure - Valerie expects to have survey responses back by end of March, to analyze results and formulate recommendations in April, and present preliminary thoughts at the May CUWL meeting

Budget issues

MetaLib Assessment Report discussion

Resource Discovery Exploratory TF report

DICC policy on digitizing of sensitive materials

OCLC changes (Pat Wilkinson)

Federal depository issues/scanning of legacy collection (Ewa will check with Ed and Ken regarding this item)

LMS Task Force report

Summer Conference update

Slate of CUWL officers for next year

Appointment of CC Chairs

Update on CUWL website and posting materials