CUWL Coordinating Committee Chairs and Representatives Conference Call
March 10, 2008


Present: Ewa Barczyk, Marlys Brunsting, Steve Frye, Jean Gilbertson, Leanne Hansen, Joshua Ranger, Richard Reeb

Absent: Lisa Jewell, Valerie Malzacher, Pat Wilkinson


The conference site has a cafeteria with several food stations. We will direct conference attendees there for lunch. Coffee and rolls will be provided by UWS.

Our budget for Susan Gibbons is approximately $1000.

Valerie talked to Rebecca Martin about speaking at another conference and said that Rebecca could only be expected to speak for about 20 minutes due to her busy schedule and the time it would take to prepare a presentation. We could ask her to talk about the direction of UWS, highlight the DIN and perhaps finish by relating how individual librarians can help further System goals. Jean will contact her to see if she is available on June 4 (or, alternatively, June 3).

The Resource Discovery plenary session will be lengthened and begin after Rebecca Martin.

One breakout session and one roundtable session were dropped from Wednesday in order to wrap up by 3:00.

We might want to name this conference, “One System, One Library.”

We will ask Susan Gibbons to give a plenary session on Understanding Students and Faculty and then ask her to stay for a breakout session immediately afterwards. Her breakout session will be a continuation of the same topic, with more opportunities for questions. Jean will contact Lisa about drawing up a contract and then Marlys will contact Susan.

Discussion ensued about the number of staff we could accommodate from each campus. The auditorium will hold up to 170 people and the breakout rooms can seat 30 each. We probably won’t reach capacity because not all librarians will attend both days. Jean will talk to Lisa about handling registration.

The chairs will meet on Friday to slot the breakout sessions and roundtables into the schedule.

Currently the schedule looks like this:

• Tuesday:
  - 9:00-9:30: Registration / Coffee / Pastries
  - 9:30-9:35: Welcome
  - 9:35-11: Plenary Session #1: Understanding Students & Faculty (Susan Gibbons) - Institutional Repositories, Integration w/ CMS
  - 11:10-12: Breakout Session #1
  - 12-1pm: Lunch
  - 1-1:50: Breakout Session #2
  - 2-2:50: Roundtable Session #1
  *** Water/Soda Provided ***
  - 3-3:50: Roundtable Session #2
• Wednesday:
  - 9:00-9:30: Registration / Coffee / Pastries
  - 9:30-9:35: Welcome
  - 9:35-10: Plenary Session #2: Rebecca Martin
  - 10:15-12: Plenary Session #3: Resource Discovery Tools
  - 12-1pm: Lunch
  - 1-1:50: Breakout Session #3
  - 2-2:50: Roundtable Sessions #3

Breakout session ideas include:

• Assessment / LibQual - Nola
• Library Records Management
• Library Dynamics
• Resource Discovery
• Wisconsin Digital Archives (Web Sites) - Abbie Swanton, Reference and Loan
• Use of Wikis/Blogs by library staff for library staff
• Wisconsin Digital Collection
• The mobile librarian - cell phones, laptops, chat, etc.
• MetaLib Assessment
• Google Book Project (Large picture - also gov't documents) - combined w/ UWDC?
• Susan Gibbons - Further Discussion from Plenary
• Library Buildings/Facilities - Information Commons (Panel - including Archives)
  
  Note: Bold indicates a session that will be held in large auditorium w/ fewer concurrent sessions

Roundtable session ideas include:

• Developing Digital Projects in the UW System
• Minds @ UW Liaisons
• Shared Electronic Collection
• Blackwell
• Access Services / ILL - CUWL Document Delivery
• Technology
• Library Instruction
• Cataloging?
• Distance Services
• Circulation Services
• Future of Reference?
• Web 2.0
• Metalib/SFX