CUWL Chairs Meeting
2/9/09

Deb Nordgren, Valerie Malzacher, Ewa Barczyk, Jean Gilbertson, Marlys Brunsting, Steve Frye, John Pollitz, Joshua Ranger, Richard Reeb, Lisa Jewel

a. Phone Number for future chairs meeting:
number: 309-946-5000
code: 493808

b. Reports sent to CUWL from chairs - We need to get our reports to CUWL days (a week?) before the CUWL meeting takes place. This is not happening. We also need to set additional time for the review of final reports and be very clear when we're asking for CUWL input and decisions and plan our time accordingly.

c. Reports from Chairs

Joshua (DICC): Joshua has asked Dave Luke and Peter Gorman for more data about our institutional repository services... the state of the institutional repository as it exists. Ewa mentioned that we are interested in placing thesis and dissertations within the repository. Question about inclusion of digital learning objects. Joshua mentioned that a pilot project is underway... to meet with new faculty and explain the services provided by an institutional repository. Lisa mentioned that there is a system group looking at learning object repository. A conference call including Dorthea took place - which explained our institutional repository might work hand in hand with system efforts in this area. If the system learning object folk could direct funding to our inst. repository - this would be significant. The institutional repository will be a part of the UW Digital Collection. Minds at UW no longer exists as a brand name. Lisa mentioned a one page piece in the most recent Library Journal on the libraries role in born digital objects. Jean asked if the broadest umbrella of all of this is the 'Digital Commons.' There was no definitive answer to this question. John mentioned that phrasing, wording, branding are all important... we need to move away from non-intuitive and non-descriptive terms and acronyms. Joshua will need some additional time at the next CUWL meeting (possibly)... additional time might be requested.

Richard (CRS): Last month's meeting was canceled. Richard continues to have problems with the cuwlcrs mail list. Richard sent a report to the larger group providing information from the recent CUWL meeting. Document delivery discussion relayed back to Mary Williamson.. We want to replenish the Wiley tokens. Wiley has agreed to we can continue to get the tokens at $10 each. Richard relayed that we don't want Wiley, etc. requests routed through WilS for more expensive types of article delivery. WiLS wanted to know if we should combine the pilot with other providers? One question was all of the segmented pots of money... can we rationalize the process? (which doesn't seem rational at this point from an efficiency point of view). Also, there is shared funding for one method and full funding for other methods... which also impact local decisions - not always in a cost-savings way from the point of view of the system as a whole. Questions about how TICC reacted to re-thinking the 'Universal language, buttons, etc.' that the TICC has recommended. Mary Rieder and Richard feels that there is overlap between the TICC and the CRS as it relates to the OPAC, specifically concerning UB. For example, the scaled down UB search in the OPAC seems to be greatly watered-down... which seems to be a detriment to our users. She wishes that the UB portion of the OPAC was more functional... more like the native OPACs. So, there is still a question on the table.. should the UB OPAC be improved... if so, how? LAMS - more important that the simultaneous search options (UB) match your local individual search options (local OPAC).... more important than making all simultaneous search options match everyone else (i.e. a system OPAC design)... Our spirited discussion on this issue continue for some time :).

Marlys (LTCC): Conference call scheduled for tomorrow. They'll be going through the working plan for the library system exploratory task force. More training for Illiad might be scheduled with WiLS. Maureen is working with Lisa to schedule the Voyager upgrade for summer and also to ask ExLibris if they will bring trainers to Wisconsin for SFX, MetaLib, and Voyager 7 customizations. Lisa is working to finalize the changes to our Voyager licenses so that we reduce our Opac connections to save money. The LAMs have questions that Lisa will follow-up on via a conference call with Brian Wilson.

Steve (USCC): Requesting more time to discuss the MetaLib Assessment report in April (first week of April). RDETF - will have an interim report ready by the CUWL April meeting. Monthly forums continue.

d. Chairs should make sure (double-check)... who is going off the committees... how many vacancies and who.

e. Next Meeting in March.