CUWL Coordinating Committee Chairs/Reps
10/13/2008 meeting
Draft Notes --send recommended changes to Jean

Present: Richard Reeb, Ewa Barczyk, Valerie Malzacher, Leanne Hansen, Marlys Brunsting, Jean Gilbertson (notes), Steve Frye, Lisa Jewell, Josh Ranger, John Pollitz

Coordinating Committee Chairs’ Annual Reports -
Jean has received all four reports. She noted that the CUWL annual report she is working on is primarily for UW System Administration. It will be brief, focusing on major accomplishments, including the work on the DIN budget request.
There was agreement that the CC chairs’ annual reports would be posted on the CUWL website in each committee’s documents section.
At the November CUWL meeting, the chairs will provide updates and identify the big items to be addressed this year.

Updates from Chairs ---

Collections and Resource Sharing (Reeb)
ERM Working Group – needs membership change(s) because Chris Kline has left UW-Madison.

Library Dynamics Group – members will attend the CDC meeting this Friday.

CDC meeting – may need follow-up discussion with CUWL about product renewals.

Document Delivery Group – will have some data for the Nov. CUWL meeting

UB Group – Mary R. is working on delivery slip uniformity

User Services (Frye)
USCC met Friday – talked about what is done at or by individual campuses rather than system level implementation - more studies could be done by individual campuses and then shared with other campuses. Goal could be learning from each other, but not necessarily identifying best practices.

Information Literacy Assessment Group – preliminary report is ready – there is some agreement that the excitement about standardized tools for assessing instruction programs (iSkills, Project Sails and ILT) has died down somewhat over the past year or so. Interest has been shifting from measuring the effectiveness of in-class library instruction to the broader issues of “what role do libraries play in student learning?” Rather than recommending moving ahead with a common assessment tool for information literacy programs, the group may encourage individual campus libraries to engage more broadly in campus-level discussions about overall assessment of learning outcomes.

MetaLib Assessment Group – report framework is done – still waiting on data from assessments at Madison and River Falls - thinks the report can be presented at Nov. CUWL meeting

New Reference Models Group - report is done – did environmental scan and survey – will be on CUWL wiki within next couple days - Steve mentioned that the growing trend of combined/consolidated service desks is affecting staffing patterns and levels at desks. Appears that professional staff is spending more time or wants to spend more time or is expected to spend more time working on other activities away from the desk. How do we assess this overall trend? Or assess the impact of related trends, such as learning commons, on meeting our users’ learning needs?

Web 2.0 Tools Group – report should be ready soon – it is an environmental scan.

Distance Services Standing Group - have a short one-page summary report.

Library Technology (Brunsting)

LTCC met two weeks ago in Madison – minutes coming out sometime this week.

D2L Library Integration Group – somewhat stalled because of staff-turnover at system – UW Colleges model is still of interest, but other options for integrating course content/learning materials may be coming along. Jon Mark Bolthouse (Colleges) is going to form subgroup to look at options.

Working on training webinars for EDI/Promptcat, Google Analytics, a SFX/MetaLib Q&A and RSS feeds.

Assisting campuses with their library automation needs remains a priority.

Resource Discovery - Sue Dentinger joined LTCC for a discussion on this topic - talked about supporting WorldCat Local, although it’s not necessarily the best product for the academic searching environment – talked about open source products - talked about decoupling public interface from back end system - need to at least consider migrating to a new ILS – would it be commercial or open source? Decided to form two working groups – one focused on getting a resource discovery tool implemented quickly and one focused on the new ILS that will be needed at some point to replace Voyager. The resource discovery working group would include members from LTCC and USCC plus Lisa Jewell. Steve indicated that the USCC would welcome the opportunity to work on this. The working group for looking at a new ILS would be the entire LTCC. It's important that the resource discovery solution be based on open standards so that it will work with the current ILS as well as any future ILS.

Digital Initiatives (Ranger)

Still finishing up two big reports – Minds@UW report and digital scope/directions report– he will get these reports out to CUWL well ahead of the Nov. meeting - will invite Peter Gorman and Dorothea Salo to be at the CUWL meeting on Tuesday afternoon for the discussion of the reports and recommendations.

Defer discussion of sensitive content policies for digital collections until later meeting.

2009 CUWL Conference

Everyone thanked Steve for his work putting together the 2008 Conference report and planning document for the 2009 conference.

Steve will stay on the conference planning committee, as a carryover from the first year. There’s been some difficulty getting CC members to be on the Conference Planning Group.

CUWL November Meeting Agenda

[not sure I got everything – Jean]

Ewa reviewed the draft agenda, adjusting it as necessary to reflect the group’s discussion.

Major items that still need to be resolved –

Digital Marketplace plenary session seems to be important to UW System and is definitely of interest from a library perspective. Confirm whether there will be a follow-up discussion (CIOs?) at Green Lake– if so, could CUWL be involved? At the very least, CUWL may want its own brief follow-up discussion on Monday afternoon or Tuesday morning. Ewa will follow up on this.

What is the status of the E-Learning Task Force and the previous discussion re: a shared repository for learning objects? Valerie was on the Task Force and will check in with Kathy Pletcher on the status of its report and recommendations.

May not need UWSAC report on the agenda – Ewa is following up on that.

Roundtable discussion slot on Tuesday morning could be used to expand on discussion time for topics such as resource discovery, the Digital Marketplace, etc.